Purchasing Resources for New Faculty



	Purchasing Office

	Location: Madison House
	Contact: Harry Scarpa, Director of Purchasing, x3309
	Website: http://www.drew.edu/depts/Purchasing.aspx

	Drew's Purchasing Office is responsible for procuring materials and services for the University; any purchases of such items must go through this office. Among their responsibilities are ordering furniture and providing purchasing cards and purchase orders.

	FAQs
	How do I order furniture for my office or department? The Purchasing Office website features a page on furniture standards, including pictures and measurements of the options to choose from; to access it, click on this Furniture Standards link. Then complete the Purchase Requisition form. After the form has been signed by the budget manager for the account number being used for the purchase, forward the form to the Purchasing Office; furniture should arrive within 4-6 weeks. If you would like to order furniture with any special configurations or that does not appear on the furniture standards list, contact the office at x3307 or x3309.
	What is a limited purchase order? A limited purchase order (LPO) is used to purchase goods or services up to the amount of $250; to obtain one, faculty must submit a purchase requisition to the Purchasing Office in advance of when the LPO is needed. An LPO can not be used for items that may be purchased through Drew contracts, such as furniture.
	What services may be obtained only through vendors with University contracts and who are they? Catering is available only through Food Services. Textbooks are offered through the Bookstore. Maintenance is provided by Facilities. Copying is available through Duplicating Services. Office supplies may be purchased through Staples.
	Where is campus “stores” and how do I order from them? Campus “stores” is operated by Aramark Facilities Services and is located on the lower level of Pepin Services Building. Complete the online faculty stores requisition form to order stationary, paper, and print cartridges. If you would like to order business cards, you must complete this form.
	How do I obtain a campus purchasing card and what are the rules about using it? A purchasing card is a Visa credit card intended for use in purchasing and making payments on low-value goods and services in relation to Drew University business. This card may only be used on purchases of less than $500 and the monthly total may not exceed $5000. In order to receive this card, which will charge expenses to a departmental account, faculty and staff must submit a Purchasing Card Application Form to the Purchasing Office. The cardholder is then responsible for keeping a log of all purchases and for informing vendors that Drew University is exempt from sales tax. For more information, visit the Purchasing Card Policies and Procedures page.